For Promoters: Race Day Checklist
Quick resource to make sure you have what you need on race day.
- Access the RaceReady local network. The scoring computer needs an ethernet connection to the RaceReady network, and preferably all computers should have it. If using wifi, the network name says RaceReady, and the password is contained in the card provided to you.
- Test RFID reads in Raw Reads by sending a transponder over the finish line and looking for it in Raw Reads.
- Turn on Rider Reads. This is a list of all registrants who haven't yet read in the RFID system. Make sure riders know to wear their transponder in practice so they get detected by the system.
- At the end of practice, contact everyone on the Rider Reads list to assess why their transponder isn't working. In most cases it's their fault, but if they did everything correct, issue them another transponder and put it behind their front number plate of their bike(s).
- Once you build the race order, make sure to publish the live timing and race order by checking the "Live Timing Running" box on the race order page.
- Print your score sheets (on the Race Order tab) and print your gate pick report (in the Reports tab) and send them out to the necessary operators on your team.
Positions Needed for the RaceReady System
- Live Timing Operator. This person starts and stops live timing, has a clear view of the finish line, and manually adjusts transponder reads when necessary. This person must operate live timing from the local connection in a chrome browser (172.16.10.2).
- Lap Counter(s). Ideally you have two different people counting laps and writing them on lap sheets.
- Score Manager / Printer. This person prints results, and edits them when necessary. Typically it isn't necessary to audit every race against the written lap sheets unless the Live Timing Operator suspects a problem with the race, but some promoters prefer to do this. This person can also double as an ongoing registration attendant.
For Promoters: Registration & Scoring Checklist
Quick list to make sure you're ready for race day. If you're only using RaceReady for online registration and event management, this list can help you. If you're also using it for live timing, see this article instead. On race day, you'll need to ...
For Promoters: Sample Wording for Event Information
To help you get an idea of what's typically included in the Race Information field, or the Confirmation Email field, here are some generic examples. 1. Race Information Field: Welcome to the 2021 LFPMX Series at Mapleton MX Park. NOTE: ...
For Promoters: Checklist for Publishing Your Event
How to double-check your event in RaceReady before publishing You should have already created your event at this point. If you haven't, you can click here to see a guide on how to build an event. If you're about to publish an event and you're not ...
For Promoters: Promoting a Race Event
Get the word out early, and increase racer turnout on race day. With RaceReady, it's easier to handle more riders on race day. But if you want more racers & spectators, the key is to get people to sign up and pay early. If they pay in advance, ...
For Promoters: How to Set Up or Edit a Race Event
Setting up your race event in RaceReady's system is important to get right. Let's show you how. The steps you must follow BEFORE setting up your first event are: Create your RaceReady Promoter Account and set up your Stripe Account (here's how to set ...